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Documents & Certification

Certification of Learning Outcomes

Transcripts

It is the responsibility of the Office of the Registrar to issue official transcripts.

The Office of the Registrar will no longer issue student/unofficial transcripts.  Students may print unofficial transcripts from Banner via Self-Service.

Official transcripts will only be issued to students upon completion and submission of a Request for Transcript Form.  (See Transcript Request Guidelines.)

Requests for official transcripts will be denied to any student who is indebted to the College.

Transcript Request Guidelines
The Registrar’s Office provides transcripts of a student’s official academic record upon written request. A fee for each official transcript is charged for this service.

All transcript requests must include the following student information:

Issue of Transcript Services
A valid picture ID is required for to collect transcripts in person.

Transcripts can be issued ONLY to the student who is requesting the transcript; to a third party who has written authorization from the student and a valid picture ID; or mailed to a requested address; or faxed to a requested recipient.

Academic background and demographic information including signature of student (see above for complete list of required information) must be provided before transcript can be released.

If the student requesting the transcript would like to have it faxed to another destination, the recipient’s name, telephone number, and fax number must be supplied on the request form. The following statement is also required for transcripts that are to be faxed:  “I understand that the requested document may be received at a location that is not secure, and may not be accepted as an official transcript.”

Special Mailing Services
The Office of the Registrar also offers mailing services in which a transcript is couriered to another destination (other than the student’s address).  The recipient’s name, mailing address (not a P.O. Box number) and phone/fax numbers must be supplied on the written request form.

Failure to supply the recipient’s complete address and phone/fax number, may result in a delay in processing the request.

Student ID Cards

Student ID Cards and Valid Stickers
The Office of the Registrar will supply all students with student ID cards.

Obtaining a Student ID Card
Student ID cards are available after the payment of College fees and as soon as student information is available in the ID system. Students must present one passport-sized photograph, with their full name in block letters clearly written on the back of the photograph as well as their student ID number.  Students are required to affix their signature to the Student ID card before the card is laminated.

Valid Stickers
Valid stickers will only be issued after the student can supply the Office of the Registrar with proof of payment of College fees.

Replacement of Lost ID
A fee is charged to any student requiring a replacement ID card. Official academic records from another institution must not be reproduced or distributed to an external source.

Certification

The Office of the Registrar will provide official statements and letters of certification at the request of a student or external institution/agency, and in accordance with the College’s Disclosure of Information policy.

 Students may request certified letters for reasons such as:

Response to student requests for certification of enrolment, degree conferred, class schedules etc. will be produced within three (3) working days.

Programme Change

Students who wish to change the degree programme in which they are enrolled must consult with their Academic Advisor and secure the approval of the relevant Head of Department before they will be  considered for admission to a a new programme of study.